A successful board meeting, whether it is either in person or remotely requires careful planning and attentiveness. It is essential to create a setting that encourages healthy debate and innovation.

The chair of the board (typically the president or community association manager) is the person who will be in charge of the board meetings. Each member of the board should be given the chance to express their opinion or to ask questions or to voice their concerns. Then, you can vote on the issue. This helps avoid confusion later on the road regarding what was discussed, voted upon and then ratified by the boardroom.

Be clear about the ultimate goal of each item

Include an explanation of the reason behind each item on the agenda. This will prevent confusion or waste of time. It’s also helpful to add a check box for each item to indicate whether it’s intended to provide information, help or come to a conclusion.

Do not make a snap decision

Many boards believe they have to make decisions quickly to calm homeowners who are unhappy or to avoid dragging out a problem that may resolve itself. This only causes your community and board to be pushed back. Besides, rushed decisions are usually not well executed and often lack the needed expert input.

Examine Your Meetings at a Minimum every year